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SEISHI VISUALS

Seishi Visuals Logo.png

Privacy Policy

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At Seishi Visuals, we are committed to protecting your privacy and handling your personal data with transparency and care. This Privacy Policy explains what personal data we collect, how we use it, and your rights under the UK General Data Protection Regulation (UK GDPR) and Data Protection Act 2018.

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1. Who We Are

Business Name: Seishi Visuals
Business Type: Sole Trader 

We are the data controller responsible for your personal information.

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2. What Personal Data We Collect

We may collect and process the following types of personal data:

  • Contact information: Name, email address, phone number, business name (if applicable)

  • Booking details: Event location, dates, project requirements

  • Website usage data: IP address, browser type, referral source, pages visited, time on site (via cookies/analytics)

  • Communications: Emails, forms, or any correspondence between you and us.

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3. How We Use Your Data

We use your data to:

  • Respond to enquiries or provide quotes

  • Manage and deliver photography/videography services

  • Maintain internal records and contracts

  • Send invoices and payment confirmations

  • Improve our website and user experience through analytics

  • Comply with legal obligations

We never sell, rent, or trade your personal data to any third parties.

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4. Legal Basis for Processing

We process your data based on:

  • Contractual necessity – to deliver services you request

  • Consent – for marketing communications (you may opt out at any time)

  • Legitimate interest – to improve services and manage inquiries

  • Legal obligation – for tax, invoicing, and business compliance.

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5. How We Share Your Data

We may share your data with trusted third-party providers, only when necessary:

  • Hosting providers (e.g. Squarespace/Wix/WordPress)

  • Email platforms (e.g. Gmail, Mailchimp)

  • Payment processors (e.g. Stripe, PayPal)
    These providers are GDPR-compliant and only process data on our behalf.

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6. How We Store and Protect Your Data

Your data is stored securely using encrypted systems and protected cloud services.
We take all reasonable steps to ensure your data is not accessed, altered, or disclosed without authorization.

We retain your data:

  • For as long as is necessary to provide services

  • Up to 7 years for tax/legal reasons

  • You may request deletion earlier unless legal reasons prevent us.

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7. Your Data Rights

You have the right to:

  • Access a copy of your personal data

  • Request correction of inaccurate data

  • Request deletion ("right to be forgotten")

  • Object to or restrict processing

  • Withdraw consent at any time

  • Lodge a complaint with the UK Information Commissioner’s Office (ICO)

To exercise your rights, contact us at Fin@seishivisuals.com

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8. Cookies

Our website uses cookies to enhance your browsing experience. You’ll be asked to consent when you first visit.
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9. Third-Party Links

Our website may link to other websites. We are not responsible for their content or privacy practices. Please review their policies before submitting any personal data.

10. Changes to This Policy

We may update this policy from time to time. Changes will be posted on this page with an updated revision date. We recommend reviewing this page periodically.

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